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الرئيسية » Accounts Payable at ESLSCA University

Accounts Payable at ESLSCA University

Job Details

Experience Needed:
2 to 4 years
Career Level:
Experienced (Non-Manager)
Education Level:
Bachelors Degree

Job Description

  • Location: Pyramids Heights Campus
  • Reports to: Section Head, Accounts Payable
  • Purpose:
  • Responsible for all Accounts Payable related activities that includes but not limited to posting all related entries, processing invoices and payment vouchers and generating all payables related reports.
  • Job Accountabilities:
  • Reviews all vendor invoices prior bookkeeping them to ensure compliance with local tax laws and internal control measures
  • Resolves any accounting inconsistencies upon balances or reconciliations, and refer to manager, Accounts Payable in the abnormal cases
  • Assists in end-of-month closing activities by maintaining lists of Accounts Payable transactions as well as the general ledger entries.
  • Ensures expense reports are coded properly while preparing them and approving vouchers for payment
  • Follows up on suppliers and vendors administering related accounts payments and reconciliations
  • Verifies all Accounts Payable transactions in financial reports
  • Coordinates with internal and external auditors participating in end of period audit by providing documents and materials
  • Reviews all invoices details with PO (date, suppliers name, tax ID…etc), confirms items are approved by quality assurance and records transactions on used system (ERP).
  • Issues cheques and prepares all supporting documents (Aging report, payment voucher, and invoice) for approval by Manager, Accounts Payable.
  • Prepares payment vouchers in compliance with invoices
  • Answers inquiries from different department, employees and outside vendors regarding accounts payable and related matters
  • Issuing a weekly check to cover expenses cash
  • Books invoices on system
  • Matches invoices with purchase orders, where applicable, purchase order requisitions.
  • Records all expense entries and ensures high accuracy postings
  • Settles petty cash expenses by recording relevant entries and verifying vs all supporting documents
  • Prepares and provides all tax inspection requirements
  • Avoids receiving and Audit or Management letters in own area of responsibility
  • Ensure compliance with all Finance Policies, Processes & SOPs
  • Pro-actively making suggestions for improvements in procedures/savings
  • Generates weekly reports from system showing due cheques
  • Prepares accrual expenses and prepaid expenses and prepayment accounts
  • Handles the accurate preparation of relevant account payables reports on daily, monthly, quarterly and annual basis, ensuring they are done in a timely manner
  • Issues AP aging report, accrual expenses report, prepaid expenses reports and suppliers pre-payment reports on monthly basis
  • Prepares withholding tax report on quarterly basis (prepared for the previous quarter and must be submitted the following month)
  • Prepares all necessary end of month and end of year report
  • Performs any other tasks requested from Manager, Accounts Payable and/or Finance Director.

Job Requirements

  • Bachelor Degree in Accounting or Finance.
  • Two to Four years of experience in Accounts Payable.
  • Experience in educational institutes is preferred.
  • Accuracy and attention to details.
  • Very good communication skills.
  • Good level of punctuality and accountability.
  • Very Good level of English language.
  • Previous knowledge with ERP systems.
  • Excellent knowledge of all MS. applications (Word, PowerPoint, Excel…)
  • Five days a week.

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