Job Description
Executive Assistant (Real Estate) | $6–$8/hr | Remote |
Goldbar Staffing specializes in connecting exceptional Virtual Assistants with top-performing real estate professionals in the US. We serve as the bridge between elite talent and high-level clients, providing training, certification, and ongoing support to ensure long-term success. Goldbar Staffing is a staffing agency — not a direct employer.
The Role
We’re seeking detail-oriented Executive Assistants with strong experience in Canva, CRM systems, ZipForms, and administrative support. You’ll work directly with real estate professionals to manage operations, create marketing materials, handle contracts and forms, and keep the business running smoothly.
❁ This role is perfect for someone who is tech-savvy, highly organized, and proactive, with a solid understanding of the US real estate industry
Key Responsibilities:
-Admin Operations
Manage inboxes and calendars
Organize Google Drive and digital assets
Tag, clean, and maintain CRMs
Build SOPs and operational playbooks
-Operations Support
Schedule appointments and coordinate client gifting
Handle inbound calls and follow-ups
Maintain database hygiene and internal records
-Marketing Execution
Create flyers, branded social media assets, and listing presentations in Canva
Schedule content across platforms
Build funnels, landing pages, and send weekly newsletters
-Real Estate Support
Prepare and process contracts, disclosures, and addendums in ZipForms (or similar platforms like Dotloop, Skyslope, or DocuSign)
Support transaction coordination and ensure compliance with documentation
Communicate with clients, vendors, and agents in a professional manner
-Executive Support
Book travel and appointments
Track expenses and finances
Manage vendors, logistics, and personal to-dos
Prepare weekly reports and summaries
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Note: You may not be expected to do every task listed above. Once matched with a client, you’ll receive training for the specific responsibilities relevant to their needs.
Why Work With Us?
Goldbar Staffing is not just another VA company. We train, certify, and place elite assistants into top-tier real estate businesses. You’ll go through a paid bootcamp, earn official Goldbar Certification, and receive ongoing support from our team. This is not just a job — it’s a career-building opportunity.
Job Requirements
❁ Must-Haves
Fluent English (spoken & written) with a neutral accent
Professional appearance and business etiquette
Highly organized, dependable, and proactive
Strong problem-solving skills with attention to detail
Tech-savvy and adaptable to new tools and systems
Skilled at leveraging AI tools for productivity
Proficient with business platforms such as Slack, Trello, Canva, CRMs, Zoom, GoHighLevel (GHL), and Zapier
Familiarity with real estate forms and contracts (ZipForms, Dotloop, Skyslope, or similar)
Comfortable with structured processes, meeting deadlines, and receiving constructive feedback
Available to work US business hours, Monday–Friday
Experience in the US real estate industry is an advantage
❁ Job Requirements
Minimum 2 years of proven virtual assistant or remote admin experience
Fluent, C1-level English with near-native spoken and written communication
Comfortable learning and adapting to new systems quickly
Experience using these tools: Google Workspace, Canva, GoHighLevel, CRMs, ZipForms
Strong understanding of business etiquette and executive support
Committed to long-term growth — not seeking short-term gigs
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